Menta Apartment | Apartment

Privacy Policy

Menta Apartman Harkány

Accommodation provider: Győrmárton József, owner & manager
Address of apartment: 7815 Harkány, Táncsics Mihály u. 2.
Post address of owner: 7815 Harkány, Klauzál u. 4.
Tax number: 72475690-1-22
Registration number: 1/2023
Telephone: +36 30 / 910 – 89 – 78
E-mail: info@menta-apartman.hu
Webpage: www.menta-apartman.hu

This apartment is a private accommodation registered by Harkány Local Government based on the “Edict 239/2009. (X. 20.) of Hungary on detailed conditions of accommodation-services and the legal procedure on issuing accommodation-operation licences”.

Data administrators: Accommodation provider

1. Basic Rules and Regulations

1.1. As data administrator, the accommodation provider declares that in the course of data processing, it shall act in accordance with the provisions of “Act CLVI of 2016 on the State Tasks of the Development of Tourist Areas” and “Act CXII of 2011 on the Right of Informational Self-Determination and Freedom of Information” (hereinafter: the "Information Act").

1.2. The accommodation provider has prepared the present Privacy Policy (Notice) for its Guests, which is available in Hungarian and in English on the accommodation provider's official website electronically and also in printed form at the apartment.

1.3. This Notice provides general information about the processing of data in the course of the services provided by the accommodation provider (henceforward: Data Administrator).

1.4. Personal data of Customers (Guests) will be processed by the Data Administrator only for predefined purposes and for the time necessary for the exercise of rights and the fulfilment of obligations. The Data Administrator shall process personal data only which is necessary for the purposes for which it is processed and which is adequate for the purposes for which it is processed.

1.5. The method of data processing may differ from the provisions of this Notice in certain cases, but the Data Administrator will inform the Customer in advance of such deviations and the exact method of processing. The Data Administrator shall inform the Customer of any processing not covered by this Notice prior to the processing in question.

1.6. The consent of a minor's legal representative or his/her subsequent approval is required for the validity of the minor's statement of consent.

1.7. Personal data that come to the knowledge of the accommodation provider in the course of processing may only be disclosed to persons employed by or working for the accommodation provider who have a task in connection with the processing.

2. The purpose of data handling

2.1. Accomodation services

In case of providing services all data in connection with the Guests are given and provided by the Guests on voluntary contribution and its aim is to provide the accommodation (apartment) and keep in touch and introducing the Data Administrators’ services. All personal data stated under this section of the Notice are kept secure until the appropriate time, due to tax and financial laws and are deleted after certain deadlines.
At certain services other data may be recorded which help get to know the Guests’ special requirements, but these are not criteria to the Guests’ booking and staying in the apartment.

2.2. Offer request and booking

Offering request or booking via online (website) or in person (paper based) or via telephone the Data Administrators ask/may ask for the following data from the Guests:

Surname,
First name,
Address (house number, street, city, post code, country),
E-mail address,
Phone number.

2.3. Guest-Register

Recording of guest data with an electronic document reader in the “VENDÉGEM” = “MY GUEST” accommodation management software and their transmission to the VIZA system in accordance with “Act CLVI of 2016 of Hungary”:

9/H. § (1) The accommodation provider, in order to protect the rights, safety and property of the people in subject (Guests) and others, and to verify compliance with the provisions on the stay of third-country nationals and persons enjoying the right of free movement and residence, shall, at the time of check-in, record on the webhosting provider designated by Government Decree, through the accommodation management software the following data:

a) the name and surname, name and surname at birth, place and date of birth, sex, nationality and mother's name and surname at birth of the person using the accommodation service (Guests),

b) the identification details of the accommodation user's (Guests’) identity document or travel document, in the case of a third-country national, the visa or residence permit number, the date and place of entry, and

c) the address of the accommodation service, the starting and expected date of use of the accommodation and the actual date of its completion.

(2) The customer of the accommodation service (Guests) shall present the document referred to in paragraph 1(b) to the accommodation provider for the purpose of recording the data. Failing such presentation, the accommodation provider shall refuse to provide the accommodation. Data which are not contained in the document referred to in paragraph 1(b) shall not be recorded.

(3) The accommodation provider shall process the data of the accommodation user as defined in points (a) and (b) of paragraph 1 until the last day of the first year following the year in which the data became known to the accommodation provider for the purposes specified in paragraph 1.

(4) The webhosting service provider's activity, as the data processor of the accommodation provider, is limited to storing the data in encrypted form on the webhosting service by a provider of encryption procedures designated by Government Decree and providing access to the data to a person or body authorised by law and the accommodation provider. The webhosting provider shall not have access to the data stored in the webhosting.

(5) The police, in the interests of law enforcement, crime prevention and the protection of public order, public security, the order of the state border, the rights, safety and property of the person concerned and others, and the conduct of wanted persons

a) search the data stored by the webhosting provider by means of an information technology tool and, as a result of the search, obtain information on the accommodation provider to which the person who has provided the search criteria is a customer; and

b) request the transmission of data processed by the accommodation provider, indicating the purpose of the request, which the accommodation provider shall provide free of charge.

2.4. Connection – keeping in touch

The Data Administrators do not apply newsletter-systems.
The Data Administrators may periodically send e-mail or call via telephone its former Guests – in order to keep in touch or inform them about an offer made exclusively for them.
The accommodation provider ensures that anybody may contact him via e-mail, telephone or the form at the website.

2.5. Website visit data

The website of accommodation provider may contain links which are not operated by himself, these only provide more information for visitors. Data Administrator has no influence on websites’ content or security operated by other partners so will not take responsibility for these.
Data Administrator’s website does not use cookies to follow up the site visits.

2.6. Camera system

There is no camera system in operation at the Data Administrator’s Apartment.

3. Data security

3.1. Data Administrator handles the personal data confidentially and shall not provide access to them for unauthorized third parties. All personal data are kept safe in order they are not accessed, changed, forwarded, brought to public, deleted or destroyed, moreover cancelled or damaged by chance, or are not inaccessible because of the change of used information technological devices. Data Administrator shall provide all security steps needed to keep personal data technically safe.

3.2. Data Administrator uses personal data only to the appropriate extent and permitted purposes. In order to secure this they have taken obligation of confidentiality, that is of legal force even after the closure of the Apartment’s operation.

4. Data forwarding

4.1. Data Administrator holds right to forward personal data without the person’s permission in cases described by law to relevant officials, courts according to specific request from them.

4.2. Data Administrator keeps record of forwarded data in order to ensure its checking of legality and to inform the person in case. The record contains the date, the legal base, the addressee of the forwarding, the specified personal data and all other data defined by law.

5. Data-processing

Data administrator as accommodation provider.

6. Remedy

6.1. Information

The Data Administrator gives information for the written (e-mail to info@menta-apartman.hu or letter by post) request by the personű in case (Guest) within a maximum of 15 days on the followings: his/her personal data, the source of these data; the aim, legal base, time of keeping the records; the name, address of the data-processors; the activities within keeping the records; the specific terms in question and their effects; all arrangements made to solve the specified matters; and in case of data-forwarding the legal base and the addressee of the forwarding.
Data Administrator keeps record on the data handling in order to ensure its checking and informing the person in case. The record contains the personal data of the specified person, the numbers of people involved in the question arisen within the data protection, the time, circumstances, effects of the case in question; the arrangements to solve it, and other data defined by law.
If the Data Administrator have to deny the information, he has to inform the person in case that denial happened upon which legal act and what kind of remedies the person may take.

6.2. Correction

If the personal data does not correspond to reality and the right, real data is in Data Administrator’s possession, he corrects it.
The Data Administrator informs the person in case and all others for whom the data have been forwarded previously. This information may be skipped if the correction does not violates the interests of the person in case. If the person in case asks for correction than the procedure is due to the procedure stated under section 6.1.

6.3. Deleting, blocking and objection

In case of infringement of personal rights the person in case can go to law. The court procedure is under the section 22 § of the Act of Hungary on information self-autonomy rights and the freedom of information (Act CXII/2011). The Civil Code of Hungary (Act V/2013) First Part 2:51. § – 2:54. § are to be followed as well.

6.4. Enforcement of rights at Court

6.5. Compensation and restitution

If the Data Administrator causes damages or offends a person by illegal data handling or abandoning the data protection rules, restitution can be asked from the Data Administrator via legal procedure.
Data Administrator is not liable for compensation or restitution if the damages or offends have been caused by an unavertable cause beyond his data handling activity. Data Administrator must prove this.
Data Administrator is responsible for the damages caused by the data-processors and as so he is liable for paying restitution for personal damages or offends caused this way. No compensation or restitution can be required when the case occurred because of the guest’s deliberate or negligent conduct.

7. Other provisions

Data Administrator holds right to amend this Notice with informing those in question. Data Administrator is not reliable for the trueness of data given to him by the visitors of his website and his guests.

In case of data protection questions you may ask for help at the National Data Protection and Information Freedom Authority segítségét:

Postal address: 1534 Budapest, Pf.: 834
Address: 1125 Budapest, Szilágyi Erzsébet fasor 22/c
Telephone: +36 (1) 391-1400
www: http://www.naih.hu
e-mail: ugyfelszolgalat@naih.hu